How to get a guest invoice from Bentral into Minimax
An invoice from Bentral can reach Minimax without retyping. Stay Invoices reads it after the guest has checked out and the payment is recorded, and writes it to Minimax as a draft or as an invoice issued immediately. For each unit you set the analytic account, numbering book and print template once. Minimax is the only program supported today.
What you need
- Your invoices in Bentral, kept as before.
- Minimax, with analytic accounts, numbering books for issued invoices and print templates for your units. If you do not have them yet, create them in Minimax first.
- Your sign-in details for Bentral and for Minimax. The owner enters them in the Stay Invoices app, where they are stored encrypted.
- Whether you are a VAT payer. There is no default: you choose it yourself.
How it works
- You keep the booking and the invoice in Bentral as before.
- In Stay Invoices you press Refresh. The program reads new and changed invoices from Bentral.
- An invoice is ready to send only from the day after the guest checks out, and once Bentral shows a payment. Until then its status is “waiting for check-out” or “waiting for payment”.
- The owner presses Send. The invoice is created in Minimax, for the unit where the guest stayed.
- You send the invoice to the guest yourself. Stay Invoices does not send it to the guest.
The accountant sees invoices and jobs in the app and can refresh the data, but cannot send.
Settings by unit
Each unit from Bentral is connected once to its settings in Minimax. An invoice never lands in a “default” unit: if a unit is not connected, the invoice is not sent.
| Setting | What it decides |
|---|---|
| Analytic account | The analytic account in Minimax that the unit’s invoices are posted to. |
| Numbering book | The book of issued invoices that gives the invoice its number. |
| Print template | The template that formats the unit’s invoice. |
| Rental line | The text of the rental line on the invoice, optionally with placeholders for the number of nights and the guest’s name. |
VAT, tourist tax and payment method
- Stay Invoices takes the VAT rate from Bentral (9.5 % for accommodation in Slovenia). For each rate you choose an item in Minimax.
- The one exception is a line with no tax in Bentral. It follows a rule that you can change. By default, rent is 9.5 %, cleaning is 22 %, and the tourist tax is not taxed.
- A company that is not a VAT payer issues the invoice without VAT.
- The tourist tax is a separate line on the invoice if it is also a separate line in Bentral.
- You connect each payment method from Bentral (for example card or bank transfer) to a payment method in Minimax.
Draft or issued immediately
| Draft (default) | Issued immediately | |
|---|---|---|
| What is created | A draft invoice in Minimax. | An invoice in Minimax that Stay Invoices also issues straight away. |
| Who issues it | You or your accountant, in Minimax. | Minimax, as you have set it up. |
| Number | Assigned by Minimax when you confirm. | Assigned by Minimax at issue. |
| Review before issue | You review each invoice. | Nobody reviews the individual invoice before issue. |
Only the owner can choose “issued immediately”, after confirming a warning. You can go back at any time by choosing draft. Check your settings on a few drafts before you switch.
Stay Invoices does not fiscally verify the invoice. Where an invoice has to be verified, Minimax does it: you must set up the business premises, the electronic device and the dedicated digital certificate in Minimax. Ask your accountant whether fiscal verification is required for your invoice.
What is not sent
If data for an invoice is missing, Stay Invoices does not send the invoice and does not guess the missing data. Each invoice that is not sent shows the reason and what to do.
- An invoice for a unit with no settings.
- An invoice with no item or VAT rate chosen.
- An invoice with no amount, or with invalid arrival and departure dates.
- An invoice from Bentral that is already recorded in Minimax: the same invoice is never written twice.
What Stay Invoices does not do
- It does not delete, cancel or correct an invoice.
- If an issued invoice changes in Bentral after sending, it is not updated in Minimax. Correct an issued invoice with a credit note in Minimax.
- It does not send the invoice to the guest.
Price
3 € per unit per month and 0.30 € per invoice recorded in Minimax, with at most 1.50 € per unit per month for invoices. Prices exclude VAT. The first 2 invoices per tax number are free. Examples are on the Pricing page.
Who it is for
Accommodation providers who rent in the course of a registered business activity, and their accountants. The service is not for consumers. Connections to Metakocka, Pantheon, SAOP and e-računi are planned. Only Minimax works today.
Sources
- Stay Invoices Terms of Use (in Slovenian), version 1.0, valid from 1 November 2026: sections 2 and 3.
- Minimax, Davčno potrjevanje računov v Minimaxu (in Slovenian), checked 27 October 2026.
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